Forms Forum: The Society of Georgia Archivists' Forms Resource
Welcome to the Forms Forum! The forms listed below have been compiled as a resource for archivists and librarians, or anyone else needing to make sense of the organization, administration, and work-flow of an archives or special collections library. Many thanks to the archives that have donated their forms for the Forms Forum. While the Society of Georgia Archivists has provided these forms in one place for easy reference, it is in no way responsible for the content of individual forms.
For more information about the Forms Forum, or to donate your organization's forms, please contact us at forms@soga.org. Please read the guidelines for submission before submitting your form(s.)
Form Categories
- Administrative Forms
- Deeds of Gift and Deposit Agreements
- Film Preservation
- Oral History Forms
- Patron and Reading Room Forms
- Photocopying and Reproduction Forms
- Preservation Forms
- Processing and Stacks Maintenance Forms
- University Records Forms
Administrative Forms
- Accessions - Valdosta State University Archives
- Loans - Valdosta State University Archives
- Loans (conditions for outgoing) - Georgia Historical Society
- Loans (incoming contract) - Georgia Historical Society
- Loans (outgoing agreement) - Georgia Historical Society
- Permission to Publish - Reese Library - Georgia Regents University
- Permission to Publish or Display - Valdosta State University Archives
- Permission to Publish - Georgia Historical Society
- Permission to Publish - MARBL - Emory University
- Transfer Form (outgoing) - Reese Library - Georgia Regents University
Deeds of Gift and Deposit Agreements
- Deed of Gift - Delta Flight Museum
- Deed of Gift - Georgia Historical Society
- Deed of Gift - Reese Library - Georgia Regents University
- Deed of Gift - Valdosta State University Archives
- Deed of Gift - Georgia Institute of Technology
- Deed of Gift (addendum) - Reese Library - Georgia Regents University
- Deposit Agreement - Georgia Historical Society
- Deposit Agreement - Reese Library - Georgia Regents University
Film Preservation
Oral History Forms
- New Interviewee Packet - Georgia State University
- Oral History Interview Release - Delta Flight Museum
- Oral History Release Form - Georgia State University
Patron and Reading Room Forms
- Circulation - Reese Library - Georgia Regents University
- Patron Registration - Georgia Historical Society
- Patron Registration - Reese Library - Georgia Regents University
- Patron Registration - Georgia Institute of Technology
- Patron Registration - Georgia State University
- Patron Registration - MARBL - Emory University
- Patron Registration - University of Georgia - Russell Library
- Patron Sign In Log - Reese Library - Georgia Regents University
- Request for Materials - Georgia Historical Society
- Research Form (Basic) - Georgia Historical Society
- Research Form (Advanced) - Georgia Historical Society
- Statistics-Keeping Form - Reese Library - Georgia Regents University
Photocopying and Reproduction Forms
- Duplication Request - Georgia State University
- Fee Schedule - Reese Library - Georgia Regents University
- Fee Schedule (Digitization) - Georgia Historical Society
- Fee Schedule (Maps and Architectural Drawings) - Georgia Historical Society
- Fee Schedule (Visual Materials) - Georgia Historical Society
- Fee Schedule - Georgia Institute of Technology
- Fee Schedule - Georgia State University
- Image Reproduction (Commercial and Non-Profit) - Georgia Historical Society
- Image Reproduction (order form) - Georgia Historical Society
- Image Reproduction (personal use) - Georgia Historical Society
- Image Reproduction (single-use permission agreement) - Georgia Historical Society
- Oversize Document Reproduction Request - Georgia Historical Society
- Permission to Use Personal Camera - MARBL - Emory University
- Photocopy Request - Georgia Historical Society
- Photocopy Request Slip - Georgia State University
- Photocopy Request (books) - MARBL - Emory University
- Photocopy Request (manuscripts) - MARBL - Emory University
- Photocopy Request Slip - Georgia Institute of Technology
- Reproduction Request (audiovisual) - MARBL - Emory University
- Reproduction Request (digital images) - MARBL - Emory University
- Scanning Request Slip - Georgia Institute of Technology
Preservation Forms
- Environmental Data Chart - Reese Library - Georgia Regents University
- Preservation - Georgia Archives
- Condition Assessment (Accessions) - Georgia Archives
Processing and Stacks Maintenance Forms
- Finding Aid Template - Georgia Historical Society
- Finding Aid Template (Basic Processing) - Georgia Historical Society
- Location Form - Valdosta State University Archives
- Processing Action Record - Georgia State University
- Processing Form (request for detailed processing) - Georgia Historical Society
- Processing Form - Valdosta State University Archives
- Separation Sheet - Georgia State University
- Revised MPLP Guidelines - Georgia State University
- MPLP processing form - Georgia State University
University Records Forms
Guidelines for submitting your forms to the Forms Forum:
- The originating agency will submit their forms via e-mail attachment to the Society of Georgia Archivists (forms@soga.org) as Word or PDF documents. SGA will rename the document to clearly identify the type of form and the donating institution, i.e., "Photocopy Request - Georgia State University." We will also change Word documents into PDF documents before loading to the Forms Forum page.
- The forms will be organized by type of form, not by repository.
- Forms submission should be accompanied by an e-mail giving SGA permission to place the forms online. This does not have to be formal, but the note about permission must be clearly stated in the e-mail.
- It will be the responsibility of the originating organization to send updated forms to SGA.
- Originating agency can request that forms be removed at any time; however, a reasonable amount of time should be allowed for the request to be completed.