Society of Georgia ArchivistsPreserving the past and present for the future...

Education: SGA Workshops and Continuing Education Opportunities



The Society of Georgia Archivists is committed to providing educational opportunities to its members as well as archivists around the region. SGA sponsors an annual workshop in the spring and another in the fall in conjunction with the SGA Annual Meeting. For more information about the work of the Education Committee, please contact education@soga.org.
    SGA 2013 spring workshop
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2014 Educational Opportunities

Accessioning and Ingest of Electronic Records [DAS course]
November 5, 2014
Richard B. Russell Building
University of Georgia
Athens, GA
9:00 - 5:00 p.m.

Perhaps your institution has found itself in a situation where a prominent donor has offered a trove of significant Office documents and digital photographs stored on her hard drive; or, an important department is ready to transfer records of long-term value from a file server to the archives; or, a professor drops off an external hard drive and DVDs with video footage from a symposium featuring nationally recognized participants….

If you were unprepared or unsure of how to handle such a donation, this one-day course will introduce you to basic policies, resources, and procedures that will enable your institution to successfully accession and ingest common born-digital materials (Office documents, PDFs, images, audio, video, and email).

Upon completion of this course you’ll be able to:
  • Discuss current practices and resources; and
  • Develop policies and workflows best suited to your institution’s mission and resources.
Who should attend? 
Accessioning and Ingest of Electronic Records is geared towards practitioners and managers with little or no experience handling born-digital materials (as opposed to digitized versions of paper/analog items) as well as IT professionals seeking to better understand archival concerns. In this context, “ingest” (as outlined by the Open Archival Information System Reference Model) encompasses “accessioning” in its traditional sense (i.e. “to take legal and physical custody of a group of records or other materials and to formally document their receipt”) but includes additional steps to validate the transfer and make the content suitable for long-term preservation.

Registration - Early-Bird/Regular
SAA Member $199 / $269
Employees of Member Institutions $229 / $299
Nonmember $259 / $319

Early-bird registration ends October 5, 2014.

Attendance limited to 30. You may be asked to bring a laptop to successfully participate in this course.

For more information on this course and to register, click here.

This course is co-sponsored by the Society of American Archivists.


Digital Preservation for Audio/Digital Preservation for Video
June 26-27, 2014
Atlanta History Center
Atlanta, GA
10:00 a.m. - 4:00 p.m.

CANCELLED - Unfortunately, these workshops have been cancelled due to low registration. Please continue to check the SGA site for upcoming programs.

DIGITAL PRESERVATION FOR AUDIO (Full day)

Many library and archival collections contain a wide array of audio materials, ranging from early discs to many varieties of audiotape and audiocassettes. All are now faced with the increasing rarity of playback equipment and the expertise needed to maintain it. Moreover, magnetic media is especially prone to physical degradation over time that can be very difficult to detect until a tape is played back. CDs are also subject to degradation and decay.

Today, the only viable means of long-term audio preservation is digitization but the process of digitizing audio material can be complicated and requires a series of critical choices. This workshop is aimed at artists, archivists, and librarians who are tasked with the care of audio materials in their collections, with the goal of helping them make good choices for their preservation.

Workshop topics include:

  • Identifying audio disc and tape formats
  • Collection inspection, survey, and triage
  • Proper storage for magnetic (tape) and optical (CD) media
  • Determining preservation and access file formats
  • Quality control and relations with outside digitization vendors

DIGITAL PRESERVATION FOR VIDEO (Full day)

If content on analog videotape is to survive for the long term, the tapes must be digitized--moved from the unstable magnetic media on which the content is currently held, into the digital realm where--in theory--they can be preserved indefinitely and migrated forward as files rather than physical objects.  Digitization, however, means more than simply selecting a destination file format.  It requires a series of decisions that will determine the long-term viability of files created--and thus of the valuable video content.

Workshop topics include:

  • Basic digital file creation
  • Preservation and access file formats and codecs
  • Software for file creation and playback
  • Storage options
  • Workflows for digitization

In addition, participants will examine case studies of small and large-scale digitization projects in order to understand real-world applications of principles introduced in the workshop.

Instructor: Jeff Martin


A Guerrilla Approach to Digital Archives
March 14, 2014
Georgia Archives
Morrow, GA
10:00 - 4:30 p.m.

This one day workshop will introduce archivists to digital archives, explaining the basic concepts of curating and preserving electronic records in terms of traditional archival practice. Participants will learn practical things they can do to acquire, preserve, and provide access to electronic records with limited resources and technical expertise.

Creating and sustaining a robust, trustworthy digital archives is hard work. The problems are complex, and even more perplexing as technology evolves and presents new problems. At the same time, archivists don’t have to build an ideal system. Instead, a “guerrilla approach” looks for short-term tactics – inexpensive, simple steps that can help archivists move in the direction of the strategic ideal. Breaking digital archives into smaller pieces makes the problem manageable.

In this workshop, participants will discuss the core functions of digital archives and how they parallel traditional archives. Which records should be selected and acquired? How should those records be arranged and described? How should they be housed and preserved? And what about access? Participants will learn how their existing knowledge can be adapted to digital archives.

The facilitator, Richard Pearce-Moses, will lead participants through a series of questions, call for possible solutions, and suggest some of his own.

To get the most from the workshop, participants should understand the fundamentals of archival practice – appraisal and selection, arrangement and description, housing and preservation, reference and access. They should have a good computers skills – word processing, browsing the web, email, copying and renaming files, and creating folders. They do not need more advanced knowledge, such as programming, database design, programming, or web design. (Individuals with experience in digital archives or advanced skills are welcome to come and contribute to the conversation!)


About the instructor

Richard Pearce-Moses was a practicing archivist for thirty years before coming to Clayton State University to teach in the new Master of Archival Studies Program in 2010. He is a Certified Archivist and a Fellow of the Society of American Archivists. In 2007, he received the Frederick G. Kilgour Award for Research in Library and Information Technology, and in 2009 the Library of Congress named him a Digital Preservation Pioneer.

Visit our History for a listing of past workshops.

View SGA's Scholarships for funding opportunities for various continuing education activities, such as SGA workshops, the SGA Annual Meeting, the SAA Annual Meeting, and the Georgia Archives Institute.

Another great way to get involved with professional development is to participate in SGA's Mentoring Program.

ADDITIONAL CONTINUING EDUCATIONAL OPPORTUNITIES


Interested in pursuing a career in archives and records management?

Read So You Want to be an Archivist? An Overview of the Archives Profession.

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