Society of Georgia ArchivistsPreserving the past and present for the future...

Forms Forum: The Society of Georgia Archivists' Forms Resource

Welcome to the Forms Forum! The forms listed below have been compiled as a resource for archivists and librarians, or anyone else needing to make sense of the organization, administration, and work-flow of an archives or special collections library. Many thanks to the archives that have donated their forms for the Forms Forum. While the Society of Georgia Archivists has provided these forms in one place for easy reference, it is in no way responsible for the content of individual forms.

For more information about the Forms Forum, or to donate your organization's forms, please contact us at forms@soga.org.
please read the guidelines for submission before submitting your form(s.)

Administrative Forms
Accessions - Valdosta State University Archives
Loans - Valdosta State University Archives

Loans (conditions for outgoing) - Georgia Historical Society

Loans (incoming contract) - Georgia Historical Society

Loans (outgoing agreement) - Georgia Historical Society

Permission to Publish - Reese Library - Augusta State University Library

Permission to Publish or Display - Valdosta State University Archives

Permission to Publish - Georgia Historical Society

Permission to Publish - MARBL - Emory University

Transfer Form (outgoing) - Reese Library - Augusta State University

Transfer Form (incoming) - Delta Air Lines Corporate Archives


Deeds of Gift and Deposit Agreements
Deed of Gift - Delta Air Transport Heritage Museum
Deed of Gift - Georgia Historical Society

Deed of Gift - Reese Library - Augusta State University

Deed of Gift - Valdosta State University Archives

Deed of Gift - Georgia Institute of Technology

Deed of Gift (addendum) - Reese Library - Augusta State University

Deposit Agreement - Georgia Historical Society

Deposit Agreement - Reese Library - Augusta State University


Film Preservation
Washington State Film Preservation Manual

Oral History Forms
New Interviewee Packet - Georgia State University
Oral History Interview Release - Delta Air Transport Heritage Museum

Oral History Release Form - Georgia State University


Patron and Reading Room Forms
Circulation - Reese Library - Augusta State University
Patron Registration - Georgia Historical Society

Patron Registration - Reese Library - Augusta State University

Patron Registration - Georgia Institute of Technology

Patron Registration - Georgia State University

Patron Registration - MARBL - Emory University

Patron Registration - University of Georgia - Russell Library

Patron Sign In Log - Reese Library - Augusta State University

Reference Request - Delta Air Transport Heritage Museum

Request for Materials - Georgia Historical Society

Research Form (Basic) - Georgia Historical Society

Research Form (Advanced) - Georgia Historical Society

Statistics-Keeping Form - Reese Library - Augusta State University


Photocopying and Reproduction Forms
Duplication Request - Georgia State University
Fee Schedule - Reese Library - Augusta State University

Fee Schedule (Digitization) - Georgia Historical Society

Fee Schedule (Maps and Architectural Drawings) - Georgia Historical Society

Fee Schedule (Visual Materials) - Georgia Historical Society

Fee Schedule - Georgia Institute of Technology

Fee Schedule - Georgia State University

Image Reproduction (Commercial and Non-Profit) - Georgia Historical Society

Image Reproduction (order form) - Georgia Historical Society

Image Reproduction (personal use) - Georgia Historical Society

Image Reproduction (single-use permission agreement) - Georgia Historical Society

Oversize Document Reproduction Request - Georgia Historical Society

Permission to Use Personal Camera - MARBL - Emory University

Photocopy Request - Georgia Historical Society

Photocopy Request Slip - Georgia State University

Photocopy Request (books) - MARBL - Emory University

Photocopy Request (manuscripts) - MARBL - Emory University

Photocopy Request Slip - Georgia Institute of Technology

Reproduction Request (audiovisual) - MARBL - Emory University

Reproduction Request (digital images) - MARBL - Emory University

Scanning Request Slip - Georgia Institute of Technology


Preservation Forms
Environmental Data Chart - Reese Library - Augusta State University
Preservation - Georgia Archives

Condition Assessment (Accessions) - Georgia Archives


Processing and Stacks Maintenance Forms
Finding Aid Template - Georgia Historical Society
Finding Aid Template (Basic Processing) - Georgia Historical Society

Location Form - Valdosta State University Archives

Processing Action Record - Georgia State University

Processing Form (request for detailed processing) - Georgia Historical Society

Processing Form - Valdosta State University Archives

Separation Sheet - Georgia State University

Revised MPLP Guidelines - Georgia State University

MPLP processing form - Georgia State University


University Records Forms
University Records Survey - Valdosta State University Library


 
Guidelines for submitting your forms to the Forms Forum:
  • The originating agency will submit their forms via e-mail attachment to the Society of Georgia Archivists (forms@soga.org) as Word or .pdf documents. SGA will rename the document to clearly identify the type of form and the donating institution, i.e., "Photocopy Request - Georgia State University." We will also change Word documents into .pdf documents before loading to the Forms Forum page.
  • The forms will be organized by type of form, not by repository.
  • Forms submission should be accompanied by an e-mail giving SGA permission to place the forms online. This does not have to be formal, but the note about permission must be clearly stated in the e-mail.
  • It will be the responsibility of the originating organization to send updated forms to SGA.
  • Originating agency can request that forms be removed at any time; however, a reasonable amount of time should be allowed for the request to be completed.


© Society of Georgia Archivists (SGA), P.O. Box 688, Decatur, GA 30031.
Society of Georgia Archivists' logo created by Kirk Henderson.
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