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Provenance - Information for Contributors

Provenance's primary focus concerns the theory and practice of the archival profession. The Provenance editorial board actively seeks articles, case studies, and review essays which increase understanding of archival issues, highlight new topics, or that broadens the scope of knowledge for people working with archival collections. Articles written for publication in Provenance should be original works.

Editorial Policy

The editorial board appraises submitted manuscripts in terms of appropriateness, scholarly worth, and clarity of writing. Manuscripts are sent out (without the author's name) for peer review by at least two readers who evaluate and recommend acceptance, acceptance with noted revisions, or rejection. Acceptance for publication is on the condition that specified revisions be made.

The minimum editorial cycle is six-to-nine months. This process includes the receipt of a manuscript, initial review, acceptance, revision, copy editing, printing and distribution; there are various factors which can affect that timeframe. To expedite the publishing of your article, make sure your essay complies with formatting requirements and other guidelines at the time of submission. Author notification of a final decision normally takes a minimum of three months.

Upon acceptance, the author(s) will be contacted stating the anticipated publication date of the article. The author will also prepare a brief biographical statement to accompany the published article.

Published authors receive two complimentary copies of Provenance. SGA recognizes a superior contribution for each issue of Provenance via the David B. Gracy, II Award.

Formatting Requirements

  • Manuscripts should be submitted as Word documents without author's name.
  • Use unembedded footnotes rather than endnotes.
  • Provenance uses The Chicago Manual of Style 16th edition as its style standard. Use of terms which have special meaning for archivists, manuscript curators, and records managers should conform to the definitions in Richard Pearce-Moses, compiler, A Glossary of Archives and Records Terminology.
  • Illustrations, photographs, drawings, or graphs are welcome – please make sure they are at least 300 dpi.

Submission Information


Manuscripts should be submitted online:


Contact Information

For questions about manuscripts:
Cheryl Oestreicher, Editor

For questions about book reviews:
Jennifer Welch, Reviews Editor

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