Scholarship Committee
  1. Purpose: The Scholarship Committee is a standing committee of the Society of Georgia Archivists. The Committee is responsible for selecting the recipient of the Carroll Hart, Larry Gulley, and Edward Weldon scholarships.
  2. Composition and Membership:
    1. The Committee is administered by a Chair, appointed by the President, with the advice and consent of the Executive Board and is composed of at least two additional members.
    2. The Chair and the committee members shall serve a one-year term.
  3. Reporting Procedure:
    1. The Chair reports directly to the Executive Board.
  4. Responsibilities:
    1. Promotes awareness of the Carroll Hart, Larry Gulley, and Edward Weldon scholarships among the members of the Society.
    2. Encourages and solicits nominations for the Carroll Hart, Larry Gulley, and Edward Weldon scholarships from the members of the Society.
    3. Encourages and solicits nominations for the Carroll Hart, Larry Gulley, and Edward Weldon scholarships from the members of the Society.
    4. Solicits and acknowledges contributions to the Carroll Hart, Larry Gulley, and Edward Weldon scholarships.
  5. Procedures:
    1. Updates the standard information for SGA scholarships which is to be published in each issue of the Society’s newsletter and posted on the SGA website. The information should indicate the deadline for applications and provide the address to which applications should be submitted.
    2. Information regarding deadlines for scholarships are posted on the SGA listserve one month prior to the deadline.
    3. Prepares application forms for each scholarships and forward them to the SGA Website Editor for posting on the SGA website. The Chair also sends applications to interested individuals who request them.
    4. Verifies with the Administrative Assistant that each scholarship applicant is a member in good standing in the Society, if this is a requirement of the scholarship.
    5. The Chair distributes copies of the applications among the members of the Committee for evaluation and confers with them regarding the means by which they will arrive at their decision. Committee members review the applications and select the recepient.
    6. The Chair notifies the Executive Board via email as soon as a selection is made.
    7. The Chair notifies the selected applicant by mail, and of any requirements expected of the recipients (i.e. reports to the SGA Newsletter editor regarding their experience, separate application to the Georgia Archives Institute, etc.).
    8. Prepares a news article for submission to the Society’s newsletter announcing the winner of each scholarship.
    9. A certificate is prepared and presented to each of the scholarship recipients at the SGA Annual Business meeting. If the recipient is not present, the Chair mails the certificate to the recipient.
    10. The President is responsible for acknowledging all contributions to the SGA scholarships.
  6. Approved by the Executive Board: November 7, 2001