Provenance Editor
  1. Purpose: The Editor manages the publication and distribution of Provenance on a yearly basis and coordinates the selection of the Gracy Award recipient.
  2. Term of Office: Three years. Appointed by President with Executive Board approval.
  3. Voting Status: Ex-officio member
  4. Major Duties/Responsibilities:
    1. Attends four Executive Board meetings and the Annual Business Meeting and presents written and verbal reports on activities at the meetings.
    2. Appoints editorial staff which may include managing editor, associate editor, and book review editor. Nominates Editorial Board members for approval of the Executive Board.
    3. Reviews and updates Provenance's editorial policy.
    4. Oversees all aspects of production and distribution of the journal, coordinates the activities of the editorial staff and Editorial Board, and ensures the timely production of the journal.
    5. Solicits and selects, with advice of Editorial Board, materials for inclusion in Provenance.
    6. Assigns journal articles to members of the editorial staff and Editorial Board for review for content and style, keeping to established timetables and journal requirements.
    7. Serves as liaison with authors and assigned copy editor on necessary revisions.
    8. Obtains copyright from each author whose works appear in Provenance.
    9. Designs and completes layout of Provenance, edits the final manuscript for literary style.
    10. Proofreads and edits the final galley for typographical errors, content omissions, and format problems.
    11. Coordinates the selection of the Gracy Award recipient for each issue of Provenance. Works with Editorial Board in selecting the recipient, advises the Executive Board of their selection, notifies the winner and arranges for the awarding of a certificate and prize. Announces the winner at the SGA annual business meeting and in the Winter (Issue 4) of the SGA Newsletter.
    12. Coordinates the microfilming and indexing of Provenance every five years [i.e. 2000, 2005, 2010].
    13. Calls and chairs a minimum of two editorial staff and Board meetings each year, one at the annual meeting of SGA and one preferably at the Society of American Archivists annual meeting.
    14. Serves as correspondent for matters related to journal, such as granting reprint permission.
    15. Mails author's copies of publication with formal acknowledgement of contribution to journal.
    16. Consults with Treasurer by December 1 to determine the Provenance budget for the next fiscal year and establishes pricing for individual issues of the journal.
    17. Forwards to the SGA Archivist two copies of each issue of the journal and any non-current files and turns over the current files to the incoming Editor.
  5. Approved by the Executive Board: November 7, 2001