Note: Dates each year will need to be adjusted based on newsletter deadlines, annual meeting date, events like SAA annual meeting or postal holidays, Executive Board meeting dates, and schedules of individual committee members.
| Prior to spring and/or summer newsletters |
|
Chair sends newsletter editor news note including offices to be filled and names/addresses/phones/FAX/e-mail of Nominating Committee members.
|
|
| June |
| -- | Chair contacts Nominating Committee members, sends Guidelines for the Nominating Committee, tentative timetable. |
| 1 | Information regarding the solicitation of nominations should be included in Summer (Issue 2) SGA newsletter, SGA listserve, and website. |
|
| July |
| 1 | Chair verifies membership list with Administrative Assistant and shares any updates with committee members. |
|
| August |
| 1 | Committee members begin to consult, compile list of possible candidates, match nominees with offices. |
| 2 | Committee members begin contacting nominees, consulting as nominations are accepted/declined. |
| 19 | Committee finalized full slate |
| 22 | Chair reports to Executive Board |
| 22 | Chair mails memo to all candidates requesting bio info and including sample bio statement. |
|
| September |
| 2 | Candidate bios due to chair. |
| -- | Administrative Assistant prepares labels for ballot mailing. |
| 16 | Chair finalizes ballot text and completes copying ballots. |
| 26 | Last date for ballots to be mailed to members. |
|
| October |
| 20 | Returned ballots must be postmarked to be counted. |
| 25 | Chair and SGA member count ballots. |
| 25 | Chair begins contacting candidates re outcome of the election for the office for which each was nominated. |
| 26 | Chair completes contacting candidates. |
|
| November-December |
| SGA | Chair announces election results at annual business meeting. |
| 15 | Article regarding newly elected officers is submitted for inclusion in the Winter (Issue 4) SGA Newsletter |
| -- | Chairs writes follow-up letters to all candidates. |
