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Society of Georgia Archivists Preserving the past and the present for the future...
Forms Forum
The Society of Georgia Archivists' forms resource page.

Welcome to the Forms Forum! The forms listed below have been compiled as a resource for archivists and librarians, or anyone else needing to make sense of the organization, administration, and workflow of an archives or special collections library. Many thanks to the archives that have donated their forms for the Forms Forum. While the Society of Georgia Archivists has provided these forms in one place for easy reference, it is in no way responsible for the content of individual forms.

For more information about the Forms Forum, or to donate your organization's forms, please contact us at forms@soga.org. Guidelines for submission can be found at the bottom of this page.

Administrative Forms
Accessions - Valdosta State University Archives
Loans - Valdosta State University Archives
Loans (conditions for outgoing) - Georgia Historical Society
Loans (incoming contract) - Georgia Historical Society
Loans (outgoing agreement) - Georgia Historical Society
Permission to Publish - Reese Library - Augusta State University Library
Permission to Publish or Display - Valdosta State University Archives
Permission to Publish - Georgia Historical Society
Permission to Publish - MARBL - Emory University
Transfer Form (outgoing) - Reese Library - Augusta State University
Transfer Form (incoming) - Delta Air Lines Corporate Archives

Deeds of Gift and Deposit Agreements
Deed of Gift - Delta Air Transport Heritage Museum
Deed of Gift - Georgia Historical Society
Deed of Gift - Reese Library - Augusta State University
Deed of Gift - Valdosta State University Archives
Deed of Gift - Georgia Institute of Technology
Deed of Gift (addendum) - Reese Library - Augusta State University
Deposit Agreement - Georgia Historical Society
Deposit Agreement - Reese Library - Augusta State University

Film Preservation
Washington State Film Preservation Manual

Oral History Forms
New Interviewee Packet - Georgia State University
Oral History Interview Release - Delta Air Transport Heritage Museum
Oral History Release Form - Georgia State University

Patron and Reading Room Forms
Circulation - Reese Library - Augusta State University
Patron Registration - Georgia Historical Society
Patron Registration - Reese Library - Augusta State University
Patron Registration - Georgia Institute of Technology
Patron Registration - Georgia State University
Patron Registration - MARBL - Emory University
Patron Registration - University of Georgia - Russell Library
Patron Sign In Log - Reese Library - Augusta State University
Reference Request - Delta Air Transport Heritage Museum
Request for Materials - Georgia Historical Society
Research Form (Basic) - Georgia Historical Society
Research Form (Advanced) - Georgia Historical Society
Statistics-Keeping Form - Reese Library - Augusta State University

Photocopying and Reproduction Forms
Audiovisual Duplication Agreement - Georgia State University
Fee Schedule - Reese Library - Augusta State University
Fee Schedule (Digitization) - Georgia Historical Society
Fee Schedule (Maps and Architectural Drawings) - Georgia Historical Society
Fee Schedule (Visual Materials) - Georgia Historical Society
Fee Schedule - Georgia Institute of Technology
Fee Schedule - Georgia State University
Image Reproduction (Commercial and Non-Profit) - Georgia Historical Society
Image Reproduction (order form) - Georgia Historical Society
Image Reproduction (personal use) - Georgia Historical Society
Image Reproduction (single-use permission agreement) - Georgia Historical Society
Oversize Document Reproduction Request - Georgia Historical Society
Permission to Use Personal Camera - MARBL - Emory University
Photocopy Request - Georgia Historical Society
Photocopy Request - Georgia State University
Photocopy Request (books) - MARBL - Emory University
Photocopy Request (manuscripts) - MARBL - Emory University
Photocopy Request Slip - Georgia Institute of Technology
Photocopy Request with Copyright Restrictions - Georgia State University
Reproduction Request (audiovisual) - MARBL - Emory University
Reproduction Request (digital images) - MARBL - Emory University
Scanning Request Slip - Georgia Institute of Technology

Preservation Forms
Environmental Data Chart - Reese Library - Augusta State University
Preservation - Georgia Archives
Condition Assessment - Georgia Archives

Processing and Stacks Maintenance Forms
Finding Aid Template - Georgia Historical Society
Finding Aid Template (Basic Processing) - Georgia Historical Society
Location Form - Valdosta State University Archives
Processing Action Record - Georgia State University
Processing Form (request for detailed processing) - Georgia Historical Society
Processing Form - Valdosta State University Archives
Separation Sheet - Georgia State University
Revised MPLP Guidelines - Georgia State University
MPLP processing form - Georgia State University

University Records Forms
University Records Survey - Valdosta State University Library




Things to know before submitting your forms to the Forms Forum:

  • The originating agency will submit their forms via e-mail attachment to the Society of Georgia Archivists (forms@soga.org) as Word or .pdf documents. SGA will rename the document to clearly identify the type of form and the donating institution, i.e., "Photocopy Request - Georgia State University." We will also change Word documents into .pdf documents before loading to the Forms Forum page.
  • The forms will be organized by type of form, not by repository.
  • Forms submission should be accompanied by an e-mail giving SGA permission to place the forms online. This does not have to be formal, but the note about permission must be clearly stated in the e-mail.
  • It will be the responsibility of the originating organization to send updated forms to SGA.
  • Originating agency can request that forms be removed at any time; however, a reasonable amount of time should be allowed for the request to be completed.
 
 
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Society of Georgia Archivists' logo created by Kirk Henderson.
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